Creating your first employee

Your team is created as a planning object first. A login comes later — or not at all.

How to create an employee

1. Open Settings → "Team" at the bottom of the sidebar.
2. Click "Add employee".
3. Enter the "Name" (at least 2 characters; the field suggests "First and last name"). Nothing else is required — everything else can be added later.
4. The "Salutation" ("Not specified", "Mr" or "Ms") is optional. It also determines which figure represents the employee in the control room.
5. Leave "Link user (optional)" empty for now if the employee does not need a login.
6. Click "Save". Gantway confirms: "Employee created successfully."

By default admin and planner may create employees (see Roles and permissions).

With or without access — the important difference

Not every employee needs their own login:

• Without access an employee is purely a planning object. You schedule them, assign work steps and see their utilization; they never sign in themselves. Such employees cost no license.
• With access the employee can sign in, see their work under "My Work" and record times. This takes up a license (a "seat") for their role; Gantway counts licenses per role. Only the admin grants access, by email invitation — how that works is described in Accounts and access.

For a start the first variant is enough: create your team as planning objects and grant access only once someone really needs it.