Creating your first employee

Your team is created as a planning object first. A login comes later — or not at all.

How to create an employee

1. Open Settings → "Team" at the bottom of the sidebar.
2. Click "Add employee".
3. Enter the "Name" (at least 2 characters; the field suggests "First and last name"). Nothing else is required — everything else can be added later.
4. Leave "Link user (optional)" empty for now if the employee does not need a login.
5. Click "Save". Gantway confirms: "Employee created successfully."

By default admin and planner may create employees (see Roles and permissions).

With or without access — the important difference

Not every employee needs their own login:

• Without access an employee is purely a planning object. You schedule them, assign work steps and see their utilization; they never sign in themselves. Such employees cost no license.
• With access the employee can sign in, see their work under "My Work" and record times. This takes up a license (a "seat") for their role; Gantway counts licenses per role. Only the admin grants access, by email invitation — how that works is described in Accounts and access.

For a start the first variant is enough: create your team as planning objects and grant access only once someone really needs it.