Time
Vacation & absence: approve with the schedule in view
The request arrives digitally. When approving, Gantway shows which tasks fall in that period — you see the consequences before you decide.
No credit card · trial ends automatically · servers in Frankfurt
Gantway vacation management with team calendar and approvals
How you work with it
The request arrives digitally, and the decision is an informed one: when approving, Gantway shows all tasks that fall within the period — you see the consequences before you sign off. The vacation account counts in working days instead of calendar days: public holidays and days off from the working-time model do not count. Employees record sickness themselves, without an approval loop. And once approved, the absence becomes part of the plan: tasks cannot be scheduled on absence days, and in the Gantt chart the period is marked visibly for everyone.
See affected tasks before approving
Approved vacations automatically create conflicts for all tasks scheduled for the employee during that period. You see before approval what needs to be rescheduled — the rescheduling itself is a manual step by the planner.
- Approved vacation creates conflicts for affected tasks
- You see before approving what needs rescheduling
See affected tasks before approving
Also included
Vacation, sick leave, special and unpaid leave
Vacation (with allowance), sick leave (without allowance), special leave, and unpaid leave. Each type has its own workflow and its own booking logic.
- Vacation with quota, sick leave without
- Special leave and unpaid leave
- Separate workflow per type
Request and approval in the software
Employees submit requests directly in the software. The supervisor sees open requests in the notification center and on the overview page and decides with one click: approved or rejected. Everyone involved sees the status in real time. Communication runs entirely within the app — no email chains, no administrative overhead.
- Request directly in the software
- One-click decision, status visible to everyone
- No email chains
Vacation account per employee
Vacation entitlement and usage are tracked per employee and year, with the remaining entitlement viewable at any time. The admin sets the entitlement in the employee profile — simple and transparent.
- Entitlement and usage per employee and year
- Remaining entitlement visible at any time
- Counted in working days, not calendar days
Team calendar for the whole company
Monthly or weekly view of all absences in the business. Color-coded by type. This way you see at a glance whether bottlenecks will arise next week.
- Monthly or weekly view of all absences
- Color-coded by type
- Next week’s bottlenecks at a glance
Sick leave without an approval loop
The employee records sick days directly — no approval step. Supervisors are notified, and tasks during the sick period are marked as conflicts.
- Employees record sick leave themselves
- Supervisors are informed, affected tasks flagged
Three typical situations
- Planning summer vacation in May: An employee requests two weeks in August. You immediately see which orders are scheduled for him during that time. Three of them can be moved, the fourth needs a stand-in — you approve with a note.
- Sudden case of illness: A journeyman calls in sick. A click in the system is enough — no email, no phone call. The conflict engine immediately marks all affected tasks red, and you reschedule.
- Remaining vacation at year-end: November — who still has how much vacation left? The vacation account shows the remaining entitlement per employee. You can specifically ask whether anyone still wants to schedule vacation.
Step by step in the help center
- Requesting an absenceVacation, special leave, or unpaid: how to submit the request, read the working-days preview — and why sick leave doesn't appear here.
- Approving requests and recording absencesDecide on pending requests — with an eye on the affected orders — and record sick leave directly. Who can do what, from team lead to admin.
- The vacation allowanceVacation days are maintained on the employee, not in absences. How the balance is calculated — and why part-time staff are treated fairly.
- How absences affect planningWhen an absence actually affects planning, what happens to the affected orders — and how sick leave during vacation is credited back.
- Public holidays: automatic from the stateGantway calculates public holidays from the state your business is in — extendable, deactivatable and with a preview. Without a state, there are none.
Approve the next vacation with the schedule in view
With your own orders, no credit card. Or bring a current order to a 30-minute call.