Materials
Materials & procurement: stock, demand and purchase orders in one place
Material demand is tied to the task. Whatever is missing goes to purchasing — and no task starts before its material has arrived.
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Gantway materials and inventory overview with purchase requisitions
How you work with it
The material requirement is tied directly to the task: when planning, you record what is needed, and Gantway automatically reconciles it against inventory — whatever is missing appears, aggregated across all active orders, in the purchase requisitions used by purchasing. The withdrawal gate prevents a task from starting as long as its material is set to "to order" or "ordered"; once the goods receipt is booked, it releases itself. Every movement is recorded in the material log — nothing there is deleted or overwritten; corrections are new entries with a reason. That way, the workshop and purchasing know the same thing without having to coordinate.
Ordering needs collected across all orders
Gantway automatically adds up what needs to be ordered across all active orders. The order list is recalculated on every call, so it is always current. Sortable by category, quantity, urgency, and exportable as CSV as a working basis for purchasing.
- Demand totaled across all active orders
- Up to date on every call
- Sortable and exportable as CSV for purchasing
Ordering needs collected across all orders
Also included
Every stock movement stays traceable
Inventory movements cannot be deleted or overwritten in Gantway — every change is a new entry. Movement types: opening stock, correction, withdrawal. Cancellations are handled via reverse entries with a mandatory reason — the history remains traceable.
- Every change is a new booking — nothing is deleted or overwritten
- Opening stock, correction, withdrawal
- Reversal via counter-booking with a mandatory reason
Material demand directly on the task
For each task, you assign the specific material requirement (item, quantity, unit). Three modes: no material, withdraw from inventory, to order. With inline item creation, in case the item is not yet in the master data.
- Item, quantity and unit directly on the task
- Take from stock or mark for ordering
- Create new items right in the form
Delivery status visible per line item
Every material line item has a clear status: in stock, to order, ordered, delivered. Purchasing maintains the status, and in the task list the employee immediately sees whether the material is available. As a rule, material can only be withdrawn once the order is released or in progress — for drafts or completed orders, no withdrawal is possible.
- Status per line item: from stock, to order, ordered, delivered
- Employees see in their task list whether they can start
- Withdrawal only for released or running orders
Shopping lists instead of a supplier link
Gantway provides aggregated shopping lists as a working basis — no more, but no less. No direct connection to supplier web shops or ordering APIs. The purchasing process (inquiry, order, invoice verification) runs outside the software. That keeps the system simple and the buyer flexible.
- Shopping lists as a working basis
- No connection to supplier shops — ordering and invoicing happen outside
Negative stock with a warning
Gantway allows negative stock — for example, if you withdrew before taking inventory — but marks it as a warning. That way the system does not break when reality diverges from the database.
- Negative stock is allowed and flagged as a warning
- The system does not break when reality differs from the records
Three typical situations
- Check ordering needs in the morning: First cup of coffee — you open the purchase requisitions. Gantway shows: 50 m of oak edge banding, 200 pcs. of 8 mm screw dowels, 12 m² of 19 mm chipboard. Three clicks, one CSV file for the supplier.
- Book a goods receipt: The supplier arrives at 2 p.m., you scan through the delivery note and book the goods receipt with a click. Gantway automatically unlocks all tasks that were waiting for this material.
- Add special material after the fact: You need a special fitting that is not yet in the item master. In the material form, you create it inline — without leaving the workflow.
Step by step in the help center
- Creating articles: the article master dataThe foundation of inventory: create articles with name, unit and article class — and why the SKU deserves careful thought.
- Understanding stock & postingsStock is the sum of all movements — nothing is overwritten. The three posting types and what the negative-stock warning means.
- Withdrawing material from inventoryThe withdrawal posting on the inventory page — with or without an order reference. And why the order reference makes all the difference.
- The to-buy list: what needs to be ordered?Gantway calculates live what stock isn't enough for. How the shortage is composed and how the order status is maintained.
- Booking in a deliveryThe goods have arrived: there is no "goods receipt" movement type — a delivery is booked as a correction with a positive quantity. And what follows automatically.
Bring stock and workshop onto the same page
With your own orders, no credit card. Or bring a current order to a 30-minute call.