Time
Job time: a timer on every task, booked against planned
The time clock says how long someone was there — the timer on the task says what they worked on. On the task card you see during the work where an order needs more hours than planned.
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Gantway task cards with a running timer and time budget logged against planned
How you work with it
The time clock tells you how long someone was at work. Job time tells you what they worked on — which is why Gantway keeps them as two separate records — that still share one working day: starting a break pauses the timer with it, and clocking out ends it. So your customer never pays for lunch. Time is logged right on the task: live with a timer or afterwards via “Log time”. The task card immediately shows how much of the estimated duration has been used, and turns red as soon as it is more. Wrong entries are not deleted but reversed with a reason; the history stays complete. On the Premium plan, logged hours flow into post-costing, where they become plan versus actual per order and line item.
A timer on the task
The timer icon sits on every task, in “My Work” and on the Desk. A running timer stays visible in the sidebar wherever you are. Each person runs exactly one; starting the next one asks for confirmation and switches without double-counting. Accidental starts under 30 seconds are discarded.
- Timer icon on every task, also on “My Work” and the planning board
- Exactly one timer per person — switching without double time
- Starts under 30 seconds are discarded
A timer on the task
Plan versus actual in post-costing
On the Premium plan, every logged hour flows into post-costing automatically. There it sits against the calculated time, per order and line item, color-coded — green on plan, amber up to ten percent over, red beyond. No retyping, no Excel reconciliation.
- Every booked hour flows into post-costing — on the Premium plan
- Plan versus actual per order and line item, color-coded
- No retyping, no Excel reconciliation
Plan versus actual in post-costing
Also included
Logging in quarter hours
Not every hour is timed live. With “Log time” you enter date and duration afterwards — up to 10 hours in 15-minute steps. Backdated entries carry the label “Logged retroactively”; Gantway rejects entries in the future, and more than 24 hours per person and day as well.
- Add date and duration, up to 10 hours in 15-minute steps
- Backdated entries carry the “Added later” marker
- Future dates and more than 24 hours per day are rejected
Booked against planned on the task card
If a task has an estimated duration, its card shows logged against planned as a bar — blue within budget, amber from 80 percent, red beyond with the note “over plan”. The deviation shows up during the work, not at invoicing. Included in every plan.
- Booked against planned as a bar on the card
- Blue within budget, amber from 80 percent, red over plan
- Included in every plan
Reverse instead of delete
A wrong entry is reversed with a mandatory reason. Gantway creates an offsetting entry, and both remain in the history. Anyone who logs time can reverse their own entries; admins, planners and team leads can reverse other people’s.
- Reverse with a mandatory reason instead of deleting
- Counter-booking, both stay in the history
- Admins, planners and team leads reverse other people’s entries
A safeguard against forgotten timers
If a timer keeps running overnight, Gantway stops it automatically after the configured threshold (default 12 hours, adjustable from 1 to 24). The time is capped at the threshold and flagged “Stopped automatically — please check”, instead of silently putting 60 hours on the order.
- Automatic stop after a configurable threshold (default 12 hours)
- Time is capped and marked “please check”
Three typical situations
- From task to task: Cutting is done, edge banding is next. Start the timer on the next task, confirm the switch — the first timer is logged, the second is running.
- Catching up at the end of the day: “Yesterday afternoon it was three hours on assembly.” Log time, date yesterday, 3 hours. The entry is labeled as logged retroactively — visible to everyone, without suspicion.
- Better estimates: Three orders in a row, edge banding shows red on the card. For the next quote you plan half an hour more for it — based on logged numbers rather than gut feeling.
Step by step in the help center
- Time clock or task timer — what's the difference?Two kinds of time for two purposes: the time clock counts attendance, the task timer counts order time. Counted separately, linked at the break.
- Starting and stopping the task timerOne click on the timer icon and the order time is running. Why only one timer runs at a time and when Gantway discards a booking.
- Logging time later and voiding entriesAdd forgotten hours later, get rid of wrong entries via a reversing entry — and why correcting always means void plus re-create.
- Forgotten timerThe timer ran all night? Gantway stops it automatically, caps the time at the threshold, and flags the entry for review.
Book the next hour to the right order
With your own orders, no credit card. Or bring a current order to a 30-minute call.