Requesting an absence
Vacation, special leave, or unpaid: how to submit the request, read the working-days preview — and why sick leave doesn't appear here.
You request leave yourself. Sick leave is entered by your manager — both run through the same page.
How to submit a request
- Open Absences in the sidebar.
- Click "Request Absence" at the top right.
- Pick the "Absence Type" and enter "From" and "To". Nothing else is required; "Comment (optional)" holds up to 500 characters.
- Click "Submit". Gantway confirms: "Request submitted successfully."
The request then sits at "Requested". What happens next is covered in the approval article.
The types — and where sick leave sits
A self-request offers three types: "Vacation", "Special Leave" and "Unpaid Leave". Sick leave is deliberately missing. Sick notes are entered directly by the manager — they are not requests you get approved.
Worth knowing while you fill it in
- The preview counts working days, not calendar days. Two weeks of leave on a Mon–Fri model are 10 days; weekends and public holidays cost nothing.
- For a single-day request a checkbox appears, labelled "Halber Tag (0,5 Urlaubstage, halbes Tages-Soll)" (half day — 0.5 leave days, half the daily target).
- Requests start today at the earliest. Otherwise Gantway rejects them with "Abwesenheitsanträge (ausser Krankheit) können nur für zukünftige Zeiträume gestellt werden." (absence requests other than sick leave can only be made for future periods). Backdated entries are the manager's job.
Auch bekannt als: Request vacation, Absence, Request, Half day, Special leave.